![]() Prioritize work quickly and easily with TeamGantt Stay alert and constantly reassess project priorities so you can adjust your team’s focus as needed. A key player could get sick unexpectedly, putting a dent in your team’s bandwidth.Īs project manager, you can either bend or you can break. ![]() A stakeholder may decide a project doesn’t bring business value anymore. A project that was once urgent and important might be trumped by an emergency that pops up. If you’ve spent any time in project management, you know this: Things change. Be flexible with the project prioritization process It might simply mean delegating tasks to another team that has the resources to get the work done on time.ĥ. And rest assured: You can turn a client or stakeholder down without closing the door completely. While saying no might require you to have a tough conversation, it protects your ability to deliver on the projects that matter most. Taking on more than you can handle not only runs your team into the ground-it can also leave your client fuming over missed deadlines and subpar results. In fact, those two little letters can make or break your ability to succeed as a project manager.Īs odd as it may sound, saying yes to every single project request is a recipe for risk. Let’s set the record straight: No is not a bad word. Try alternating big projects with small ones when possible to keep your team fresh and motivated. Just be aware that stacking heavyweight projects up back-to-back can be a quick drain on project energy. But if clearing simple projects out of the way makes it easier for you to focus on a more complex one, go for it. That way, everything feels like a quick win after that. So what do you do if you end up with 3 urgent and important projects? If a hard deadline doesn’t declare the winner, then weigh the effort each top-priority project will take.Īt TeamGantt, we like tackling bigger projects first. Priority 4-Not urgent and not important: Don’t be afraid to give these projects the boot so you can free up time and resources for more worthy work.If work like this can’t wait, try delegating it. Priority 3-Urgent but not important: These projects may call for quick attention but don’t serve overall business goals. ![]() Priority 2-Not urgent but important: Schedule time to continue progress on projects that don’t have an immediate deadline but matter to the business just the same.Priority 1-Urgent and important: Will a project keep business from screeching to a halt? Is there a hard deadline you can’t afford to miss? Do these projects first.Here’s how to handle each priority bucket: Use the time management matrix Stephen Covey developed to prioritize work into 4 simple buckets. An urgent project requires immediate attention to stay on track or keep business going.An important project brings value to your business, whether you feel its impact today or years down the road.It’s easy to confuse importance with urgency, so let’s draw a clear distinction: With your list of important projects in hand, go back over it with an eye for urgency. Now it’s time to take the prioritization process one step further. Set priorities by identifying urgent and important projects Don’t be afraid to ask detailed questions to ensure projects that bring the biggest bang rise to the top. Keep in mind this step might require conversations with your managers, clients, or other key stakeholders. For example, will it make life easier for our customers or team members? Start prioritizing projects based on business valueīegin by looking at each project on your list with one simple question in mind: How will this project impact business? While you certainly want to take the organization’s bottom line into account, you also need to consider how a project will affect people. You don’t even need to provide your credit card details to access to all of our features, including the entire suite of templates, for a full 14 days.1. ![]() Experience the power of GroupMap with our 14-day, no risk, FREE trial. GroupMap gives you all the group decision making tools you need to prioritize, decide and take action.Ĭreate your first map and invite people in to start sharing their thoughts right NOW. This ensures the activity identifies actionable issues rather than becoming just a discussion on ideas. GroupMap templates keep the objective front and center throughout the session, keeping everyone on task. Prevent dominant personalities swaying the group, drowning out the opinions of others – GroupMap allows everyone to brainstorm independently then effortlessly combines that information to reveal the full spectrum of ideas. Whether you have your best minds together in the same room, or distributed around the world, GroupMap’s unique technology allows groups of up to 2000 to submit ideas independently at separate times, from different places, in different timezones.
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